Student Handbook

The Administrative Discipline Process

It is important for parents/guardians and the community to understand the CODE OF CONDUCT for the learner (child)) and what is termed “administrative processes” at OXBRIDGE INTERNATIONAL SCHOOL (OXIS). These processes are applicable when a learner (child) breaches the rules or breaks the law. To take action, the School would either show evidence or reasonable belief the School’s Code of Conduct has been violated.

The School’s Right to Ensure a Safe Space

OXIS takes school safety seriously.  This is a space that is harmonious and where hostility, rudeness, drug use, bullying and improper conduct of a sexual or other disciplinary nature are not allowed.  When learners (learners (children)) do not show respect for others, whether they are causing problems that disrupt learning or put safety at risk, they are subject to disciplinary action. In other words, when learners break the School’s Code of Conduct, there will be consequences.

The School may discipline a learner (child):

  • during the regular school day and while a learner is going to and from school
  • while the learner (child)) is attending any school-related activity no matter when or where it takes place
  • for certain offenses that occur while the learner (child)) is in uniform
  • for any offense committed while a learner (child)) is:

a. on school property,

b. at a school-related event on or off school property,

c. when a school employee is a victim of retaliation no matter when or where it takes place, and

e. when criminal mischief is committed on or off school property or at a school-related event

Standards of Conduct

The School is committed to the rights of learners (learners (children)) as recognized and protected under state laws. In addition, the School has enumerated certain expectations (responsibilities) regarding learners’ (learners (children)’s) behavior that, when adopted by learners (learners (children)), effect a positive influence on the school and community. A proper balance between rights and responsibilities is essential if the School is to provide the kinds of educational experiences that promote self-responsibility and enhance educational opportunities for all learners (learners (children)).

Our standards assert that responsible learners (children) should be encouraged and taught to:

  • exercise self-control
  • use courteous language
  • resolve conflict in a mature manner
  • be appropriately dressed and groomed
  • demonstrate a positive attitude
  • take a leadership role
  • be polite
  • be cooperative
  • respect the rights and feelings of others
  • behave in a manner that does not disrupt others
  • treat others with courtesy and respect (i.e., put oneself in the place of the other person, whether that person is another learner (child)), Teacher, parent/guardian, community person, School Leadership, or any other person on the School compound)
  • take responsibility for school property
  • respect the building, grounds, and property
  • keep the School free from trash and graffiti
  • support the learning process
  • attend all classes regularly and on time
  • be prepared for class (i.e., bring devices, assignments, books, and supplies)
  • listen carefully to instructions
  • participate in class activities

The school’s desire is to promote positive conduct in conjunction with the classroom rules and is designed to maintain order in the school, foster a climate of mutual respect for the rights of others, and teach learners (children) that they are responsible for conducting themselves in a manner appropriate to their age and level of maturity.

Disciplinary Action

Disciplinary action is not just to correct bad behavior. It is also to help learners (children) become responsible members of the school community and the larger community in which they live. The School tries to prevent bad behavior before it starts and will intervene to stop bad behavior from getting worse before taking disciplinary action. To avoid taking disciplinary action, the School uses special programs and trained personnel to help prevent and intervene, and uses community resources that are available to learners (children) and their families.

Absence
If a learner (child) does not present an appropriate note for an absence, Teachers will document the absence(s) as UNEXCUSED. Note: Three (3) or more unexcused absences will result in loss of privileges. Learners (children) will receive an asterisk next to their course grade which indicates the loss of credit. Learners (children) may make- up for unexcused absences of three (3) or less.


The learner’s (child’s) Teacher is responsible for calling the parent/guardian on the first (and subsequent)
unexcused absence(s).

The only acceptable reasons for which an absence may be excused are:
a. personal illness
b. sickness or death in the family
c. quarantine
d. hazardous weather and/ or dangerous road conditions, as determined by the Met Office
e. participation in school activities with appropriate approval
f. medical/ dental/ court appointments

Upon returning to school after an absence, the learner (child) is to provide the Home Room Teacher with a written note in the Excuse Book which should include:
a. the current date
b. the date(s) of the absence(s)
c. the reason(s) for the absence(s)
d. parent’s/ guardian’s signature
e. working daytime phone number for verification


THE LEARNER (CHILD) MUST TAKE THIS NOTE TO ALL CLASSES

If a learner (child) is returning from a suspension, he/she must report to the School Leadership or designee immediately after school begins. School suspensions are excused.

Learners (children) assigned to In- school Suspensions are documented as present by her Teachers.

Learners (children) participating in co- curricular activities/ field trips are marked present. Teacher must provide a list of participating learners (children) to the Form Teacher, Dean and the Office.

Teacher Custodian will monitor attendance to determine frequency of absences.

Academic Support

The Academic Support provides all learners (children) with both extra help with class work and reinforcement of course content. Effective study skills and work habits are taught in conjunction with assigned work. The program is staffed by Teachers or learners (children) who possess a wide range of skills and experience. Assistance is offered in almost every subject. Learners (children) can come in for help once, twice, or sign up for a longer period of time, depending upon their needs. Learners (children) must be willing to admit that help is needed and parents must agree.

Accessory to an Act

Any of the following behaviors constitutes being an accessory. Disciplinary actions range from administrative detention to recommendation for expulsion depending on the progression and severity of act(s) committed

  • Knowingly withholding information that endangers the health, safety, or welfare of others, or withholding information resulting from the commission of a crime, or withholding information known beforehand that may prevent a criminal act from taking place is a serious offense. Learners (children) who withhold information, which results in injury, mental anguish or a criminal act, will be considered as an accessory to such acts.
  • When a learner (child) acts as an accomplice, instigates, incites, or is otherwise involved in the occurrence of any unacceptable behavior, that person is considered an accessory.

After Hours

The school does provide supervision for learners (children) after school hours while they are participating in a school sponsored activity or event. Therefore, when the school day is over and after school obligations and activities are completed, learners (children) are not to loiter in the school or on school grounds.

After School Activities

From time to time, learners (children) engage in activities that require them to stay in after school. In light of this parents will be sent consent forms indicating the time, date and activity. Many learners (children) participate in sports and clubs for enjoyment. After-school activities for learners (children) promote school spirit, teamwork and positive learning experiences. If you want to be part of an after-school activity, you can choose a program from the advertised list based on your physical and social needs.

Alcohol

A learner (child) must not be in possession of, or under the influence of, any alcoholic beverage or beverage containing alcohol while on school premises or at school-sponsored or school-related events, including athletic games. Reasonable suspicion through odor or other obvious indicators will constitute use. Any learner (child) suspected of using or being under the influence of alcohol at school or at a school sponsored activity will be referred to the POLICE

Ambulance

There are occasions when learners (children) fall ill and have to be given health care. Parents/Guardians need to be mindful of the following:

  • When a learner (child) is reported ill the ambulance is called
  • The parent is called
  • All information is recorded in the office log indicating the name and form of the learner (child)), the phone number called, time of call, the symptoms and nature of the illness
  • A  Teacher will accompany the learner (child) with all relevant information
  • The parent has to be at the Health Facility at which the learner (child) is taken
  • The parent then assumes sole responsibility for the learner (child)

Announcements

Each morning daily announcements are read over the public address system during the assembly. Learners (children) should listen to these announcements since they often contain important or interesting information. Learners (children) who do not hear the announcements should read them later in the day when they are posted on the board in the designated area or via Teams.

Assault

A learner (child) must not act or behave in such a way as could cause or threaten to cause physical injury to another person. Violations are subject to removal, suspension, expulsion.

Assemblies

Learners (children) are expected to attend all programs and conduct themselves in an appropriate manner and show courtesy and respect for others in the assembly. Disruption or inappropriate behavior during assemblies will result in disciplinary action. Learners (children) are required to stand in order of Grade levels. Assemblies set the tone of the day. All learners (children) are required to attend school for the assemblies. Assemblies are organized by Grade levels with the assistance of the Grade Teachers and coordinated by the Teacher Custodian. Assemblies are planned around predesigned themes of the week that convey positive messages and build the spirit of belonging.

Assigned “Free” Time

Learners (children) may have periods during the day when there is no Teacher or Teacher contact time. During these ‘open blocks’, depending upon privileges, learners (children) have some choices about how to spend their time.

  • Engage in a co-curricular activities under supervision by another Teacher
  • Learners (children) may choose to go to the library to conduct research, study, or read. The library is also maintained as a quiet study area.
  • You are not to be in the front of the building, on the corridors, on the stairwells, or in the parking lots
  • Please do not loiter around the building.
  • You may not leave school during the school day unless you have an authorized dismissal slip or appropriate privileges. You may not transport other learners (children) off school grounds unless they too are authorized to leave.
  • If you abuse the use of your time, consequences will follow.

Attendance

Successful educational advancement (both in terms of academic achievement and general socialization) is related directly to regular school attendance. The responsibility for regular attendance lies with the parents/guardians and learners (children), OXIS also recognizes an obligation to promote and assure such attendance.

When learners (children) attend school regularly (physically or virtually) they gather most information.

  • Parents will be called in if a learner (child) is habitually absent
  • If a learner (child) is seriously ill the parent/guardian must call, email or message to provide the information
  • Upon returning to school an excuse must be written in the excuse book and presented to the grade level Teacher and the relevant subject Teachers

Bell Times

Learners (children) are expected to be at school by 7.25 am for the Assembly. The Bell rings to signal the end of lunch at 12.25 so that learners (children) can ready themselves for the afternoon session. It rings at 2.00 for learners (children) to prepare for dismissal prayer. At 2.05 the bell rings to indicate that learners (children) are to leave school in an orderly manner.

Bullying

Bullying constitutes inappropriate conduct that is detrimental to the learning process and the establishment of a safe and fear-free school environment.

OXIS opposes bullying and encourages all members of the school community (employees, learners (children), parents) to take appropriate steps to prevent and respond to bullying behaviors. Bullying is a form of aggression that occurs when one or more individuals intentionally subject another person (the “target” of the bullying) to unwanted and hurtful action that results in the target feeling oppressed, and interferes with a safe and fear-free school environment for that person. While bullying may involve just a single incident, it is frequently characterized by repeated aggressive actions. Bullying may include, but is not limited to the following types of conduct:

Verbal: name-calling, teasing, threatening, taunting, and gossiping.

Emotional: shunning, isolating, rejecting, terrorizing, extorting, defaming, humiliating, blackmailing, manipulating friendships, initiating rumors, and exerting coercive peer pressure.

Physical: any sort of aggressive physical contact, including punching; poking; shoving; kicking; choking; pulling hair; beating; biting; and tickling.

Allegations of bullying can lead to disciplinary consequences, depending on the severity and/or the number of times a violation has occurred.

Cafeteria

All learners (children) are expected to follow all school disciplinary policies.

Any learner (child) found to be disruptive in the cafeteria during the break or lunch period will be suspended and referred to an alternative area.
The cafeteria provides the facility for learners (children) before school calls, during the morning and lunch breaks and after school.

  • Any learner (child) found in the cafeteria during class time will be dealt with accordingly since this will mean cutting classes
  • Any learner (child) who makes demands on learners (children) while the learner (child) is in the line will be suspended from access to the cafeteria.

Cellular Phones

Cell phones are designed for various purposes; however, there has been an abuse by learners (children) who have misappropriated the use.

The use of cellular phones during the instructional times of the day is prohibited. A Teacher can construct rules for the use of cellular phones to aid the learning process

THIS POLICY WILL BE STRICTLY ENFORCED BY ALL SCHOOL PERSONNEL. School School Leaderships must have the discretion to determine the appropriate use of cellular phones during the instructional day and for learners (children) participating in extracurricular activities while on school compound or while attending school-sponsored or school-related activities on or off school compound. However, all cellular phones must be turned off during instructional time.

The School is not liable for lost or stolen cell phones. Once the cell phone has been confiscated, the following procedure will be used to return the device:

1. The device will be lodged in the Office until a parent is contacted and can collect same.

5. Any learner (child) refusing to give the device to school personnel will be subject to disciplinary consequences.

Cheating

Cheating is defined as the willful giving or receiving of an unauthorized, unfair, dishonest or unscrupulous advantage in school work over other learners (children).

Cheating encompasses, but is not limited to, the following:

Attempted cheating: Some examples are:

  • deception;
  • talking or using signs or gestures during a test or quiz;
  • copying from another learner (child) or allowing another learner (child) to copy your work;
  • passing test or quiz information, whether on paper or through electronic devices, during a class period or from one class period to members of another class period with the same Teacher;
  • text messaging information;
  • submission of pre-written assignments at times when such assignments are supposed to be written in class;
  • illegally exceeding the time limits on timed tests, quizzes or assignments;
  • unauthorized use of study aids, notes, books, data or other information or electronic devices; and
  • computer fraud – sabotaging projects or experiments of other learners (children).

Academic Stealing is a form of cheating, i.e.:

Taking or appropriating the school work of another learner (child) or the instructional materials of a Teacher without the right or permission to do so. Some examples are:

  • stealing copies of tests or quizzes;
  • text messaging or send electronic copies of information;
  • illegitimately accessing the Teacher’s answer key for tests or quizzes; and
  • stealing the Teacher’s edition of the textbook; stealing another learner (child))’s homework, notes, or hand-outs.

Class Absenteeism

Consistent class attendance is essential in maintaining the integrity of one’s school experience. At OXIS, we are a community of learners where participation is an important part of every program and in which we all lose when someone is absent. Learners (children) who are absent access to important discussions and exchange of various ideas.

If a learner (child) is identified for excessive absenteeism, the following process will be followed:

1. After the third (3rd) absence in a term, the Teacher will send a form/letter home indicating the number of absences and the possible impact continued absenteeism may have on the learner’s (child’s) academic performance.

2. After the fifth (5th) absence, the Teacher will contact the Teacher Custodian and the School Leadership who will then schedule a meeting with the Teacher, learner (child), parent/guardian, Teacher Custodian and the School Leadership to discuss the learner (child)’s absenteeism and to discuss the potential ramifications for additional absences.

3. After the seventh (7th) absence in a term, the Teacher is required to contact Teacher Custodian and the School Leadership, who will then inform the School Leadership. Applying all levels of discretion, the School Leadership may reevaluate the situation to determine a path of consequence, with regard to the amount of class time missed. The School Leadership will have final authority to take action.

Class Attendance

Learners (children) are required to attend all scheduled classes and assemblies unless excused for a valid reason by a Teacher, or School Leadership.

Learners (children) reported as being absent from a class, and/or assembly without authorization will be given a notice of the alleged breach of established school policy.

• Minimum consequence: Two days of detention for each class cut and not allowed to participate in co-curricular activities on the day of the cut. In addition, the learner (child) will not receive credit for the work assigned and/or due that day in the class cut and will be given a grade of commensurate with absence. All classes are important and every learner (child) must make every attempt to be present while on the compound

  • Any learner (child) caught missing a class will be given varied levels of corrective measures
  • Learners (children) must be prepared and prompt for all classes

Classroom

All classrooms are the cherished possessions of learners (children) who are assigned to them.

  • Learners (children) are required to keep classrooms neat at all times;
  • All litter must be kept off the floor;
  • The whiteboard and paper are provided for writing so there is no need to write on the walls;
  • All learners (children) can walk and the floors are provided for such. No one should be walking on the walls;
  • Learners (children) should guard their classrooms carefully and should discourage others from loitering in their classroom
  • Other learners (children) may bring disrepute to the good name of the class and as such non-form class learners (children) should be kept out, and
  • At the end of the school’s year learners (children) will be asked to repaint and refurbish all furniture and outfitting , if they cause damage.

Classroom Discipline

The overall planning for management of learner (child) and staff interaction is an ongoing responsibility of the school staff. Every effort will be made by the staff to provide a school and classroom environment in which learners (children) can learn and Teachers can teach.

  • Learners (children) who decide that they cannot follow the school or classroom rules may subject to be placed in solitary confinement (SC).
  • Learners (children) who have to attend the SC room must develop a plan outlining the necessary changes in their behavior and negotiate that plan with the particular classroom Teacher or School Leadership. Learners (children) who are unable to change their negative behavior through the SC process may be suspended from school.

Classroom Expectations

In order to maintain a positive learning environment, learners (children) who repeatedly exhibit disruptive behavior can expect the following consequences.

  • The Teacher will reinforce expected and acceptable behavior;
  • The Teacher will notify your parents and counselor that there is a problem;
  • The Teacher, School Leadership or counselor will arrange a conference including you, your parents, Teacher, counselor and School Leadership. You may be given a suspension warning as well;
  • You may be assigned in-school suspension. Make-up work is allowed without the Teacher’s help. (The learner (child) must keep an open communication with classmates so as to get what assignments are due.) The Teacher will deliver any tests and quizzes to the assigned study, and
  • If difficulties continue you may be assigned out-of-school suspension. Parents are notified and another conference is scheduled.

Code of Conduct

The image a school portrays is often determined by the behavior of its learners (children) and the physical appearance of the building. We must all – learners (children), Teachers, School Leaderships, support staff and community members – show pride by doing our share to make the school a better place in which to learn and work. One of the main goals of the school is to develop self-discipline in all learners (children).

The following rules apply while on school premises, school buses or any other school property during school activities at or away from school, or off the school grounds if the situation is initiated at school. Learners (children) must be given due process before a disciplinary action is taken.

  • Learners (children) are expected to conduct themselves in a manner that promotes a safe, orderly learning environment within the school, shows respect for the rights of others, and helps preserve the property and equipment provided for the use of learners (children). Learner (child) efforts in meeting this expectation will minimize the need for school-directed discipline, and self-discipline should be each learner (child)’s goal while at school
  • Learners (children) who fail to meet the expectations may be subject to disciplinary action, including but not limited to the following: review of rules; warnings; loss of privileges; detention; community service; school service; suspension out of school. The learner (child) may also be removed or prohibited from holding an office in or participating in a co-curricular activity or organization.

Communication with Parents

OXIS recognizes the importance of regular communication between the school and home to foster a shared commitment to the education of its learners (children).

This is achieved through:

  • Emails
  • Via Teams
  • the school’s E-newsletter
  • Class Teachers and form Teachers contacting parents about learner (child) welfare and progress and
  • Parents are free to make appointments to meet with staff

Community Service

This school is definitely not about punishment but, we do believe in giving ‘just rewards’ for actions

  • Any learner (child) who has committed any infraction will be asked to do some form of community service in the interest of the school
  • These would include before school, during the break and after school

Complaint or Concern

A learner (child) or parent who has a complaint should follow the procedure outlined below:

  • Contact the Teacher with whom you have the complaint to discuss the matter.
  • If the outcome is not satisfactory, arrange a conference with the School Leadership
  • If the outcome with the Teacher Custodian is not satisfactory, the learner (child) or parent can request a meeting with the School Leadership. The learner (child) parent should submit in writing the reason for the meeting, stating clearly and with honesty, the complaint.

Conduct on Field Trips

  • From time to time, field trips become necessary since classrooms cannot provide the total experience. Misbehavior on a field trip means that you will miss the next one. No exceptions.
  • Learners (children) must conduct themselves appropriately so that no criticism will be brought on you, your school, or your community by your actions.
  • Learners (children) whose discipline level is not exemplary will be given alternatives to field trips
  • Learners (children) are governed by the School’s Code of Conduct while in attendance at any school function (regardless of whether it is athletic, academic, or social).

Conferencing

School Leaderships, Teacher Custodian and Teachers welcome the opportunity to have individual conferences with learners (children) and/or their parents. Appointments should be made in advance to assure a mutually convenient time either in person or via Teams. It is encouraged and advocated that parents make frequent visits (physically or virtually) and attend all conferences that the staff assigns.

Conflict

Whenever members of the school community find themselves to be in conflict, they are expected to resolve their differences in a nonviolent manner without resorting to abusive behavior, either physical or verbal. We encourage all members of our community to seek resolution of their differences through our Peer Mediation Program. Any learner (child) who initiates physical conflict is subject to disciplinary action as well as any learner (child) who accepts the challenge.

Corridor Pass

Learners (children) must be in class during class time. Whenever a learner (child), is out of a classroom during the learner’s (child’s) contact time, a valid corridor pass must be displayed. It is the learner’s (child’s) responsibility to obtain a corridor pass from the Teacher before leaving the classroom.

If you’re sick at school:

  • Get permission and a pass from your Teacher to report to the office.
  • If you suddenly feel sick while changing classes, report to your next class and get a pass from your Teacher to report to the SICK BAY

UNDER NO CIRCUMSTANCES SHOULD A LEARNER (CHILD) MAKE THE DECISION TO STAY OUT OF CLASS OR GO HOME BECAUSE OF ILLNESS WITHOUT PERMISSION FROM THE TEACHER, or SCHOOL LEADERSHIP.

While at school, learners (children) are encouraged to make maximum use of time. As such:

  • A corridor pass will be issued to any learner (child) who has to leave a classroom
  • Learners (children) must not leave class to walk about the school’s compound aimlessly
  • They should not go to the bathroom without permission
  • They should not go to the office without permission
  • They should obtain a corridor pass to use the “Sick Bay”

Course Work

Make-up Work-If a learner (child) has missed work and the absence is due to illness (accompanied by a medical certificate), the Teacher will make every effort to give the learner (child) the opportunity to make up the work. It is the learner’s (child’s) responsibility to arrange a make-up schedule upon return to school. An agreement will be made between the Teacher and the learner (child) on a scheduled date and the time. If a test was scheduled before the learner (child) was absent, then the learner (child) may be required to take the test upon return. If a learner (child) is absent for consecutive days, the learner (child) should make arrangements convenient for the Teacher. Missed work or tests should be made up before or after school, during lunchtime or during a ‘free’ period; not during class time.

Co-curricular Activities

Participation in school-sponsored activities is an excellent way for a learner (child) to develop talents, receive individual recognition, and build strong friendships with other learners (children); participation, however, is mandatory. Co-curricular activities form the core of learners’ (children’s) life at OXIS since it helps to develop the all-round personality of the learners (children) to develop the much needed skill. The aim of co-curricular activities is to make the learners (children) fit for the future time and to develop a sense of competitive spirit, co-operation, leadership, diligence, punctuality, and team-spirit as well as to provide an opportunity to develop creative talents.  All these programmes are evaluated at the end of the year; certificates are presented and recorded in the learner’s (child’s) cumulative card.

Cumulative Record Cards

A learner (child))’s school records are private and are protected from unauthorized inspection or use. A cumulative record is maintained for each learner (child) during the stay at OXIS. To examine your learner (child)’s cumulative records, send a written request to the School Leadership for an appointment to review them. If a parent requests copies, it takes at least one (1) business day to gather information and make copies of academic records

By law, both parents, whether married, separated, or divorced, have access to the records of a learner (child) who is a minor or a dependent. A parent whose rights have been legally terminated will be denied access to the records if the school is given a copy of the court order terminating these rights. The School Leadership is custodian of all records for currently enrolled learners (children) at the school. The Records may be reviewed during regular school hours. Administrative personnel will respond to reasonable requests for explanation and interpretation of the records.

The parent or learner (child’s) right of access to and copies of learner (child) records does not extend to all records. Materials that are not considered educational records, such as Teacher’s personal notes on a learner (child) and records pertaining to learners (children).

Dangerous Objects and Firearms

All learners (children) have the right to learn in a safe , which OXIS prides itself, with others who respect their well-being.

The following are considered extremely serious violations which threaten a secure learning environment.

A. Learners (children) are forbidden, knowingly and intentionally, to bring to school, possess, handle, transmit or use any knife or other dangerous weapons or objects. Dangerous objects include the representation of items commonly understood to be inappropriate to school activities. These items include, but are not limited to, bullets, machetes, brass knuckles, switchblades, knives, box cutters, other sharp objects, mace, firecrackers, fireworks, stink bombs, etc.

Possession includes bringing the item(s) onto school property or to a school-sponsored event.

Violation of this rule may result in a recommendation for suspension or expulsion or referred to law agency. Authorized objects for school activities include mathematical instruments and other such objects for technology studies. Misuse of any of these objects will be considered a violation and may result in a recommendation for suspension or expulsion.

B. The possession of look-alike weapons, including, but not limited to, cap guns, squirt or water guns, toy pistols, comb knives, etc., is prohibited on school property. Possession includes bringing the item(s) onto school property or to a school-sponsored event.

C. The possession, use or representation of a firearm, whether loaded or unloaded, operative or inoperative, on any school property or during any school activity, is prohibited. Possession includes bringing a firearm onto school property or to a school-sponsored event and storing it in a bag, locker or other receptacle. Firearms include any device which meets the definition of firearm in Firearms Act of Trinidad and Tobago.

D. The possession or representation of any explosive or flammable material with the capacity to create an explosion or to start a fire, including, but not limited to, firecrackers, lighter fluid and other flammable substances, is prohibited. Possession includes bringing the item(s) onto school property or to a school-sponsored event.

Violation of these rules may result in immediate suspension and the calling in of Police Officers or eventually expulsion.

Teacher Custodians

The Teacher Custodian will be charged with ensuring the overall security, safety and wellbeing of learners (children) and staff. He/She will be responsible specifically with the reduction in the incidences of indiscipline in the school. Learners (Children) must be mindful of the following

  • The Teacher Custodian will help supervise learners (children)’ behavior
  • There is a Teacher Custodian for each Grade level
  • Teacher Custodians will monitor learners (children) to ensure that there is adherence to the school’s rules

Defacing School Property

This is the willful destruction, defacing or marring of school property, including any employee’s or other person’s property while on the School’s compound. This section includes, but is not limited to, the building, both exteriors and interiors thereof, books, computer equipment and software, school buses, private automobiles, school grounds and property as designated above. Causing, intent to cause or attempt to cause damage to school or personal property of others, is prohibited. Any learner (child) who willfully causes or assists in causing substantial damage or attempts to cause substantial damage in any way to any property is subject to disciplinary action. The parent or guardian must also be liable to the School for all property belonging to the School, loaned to the learner (child), which is returned to the School in substantially damaged condition. There will be full replacement of item, repainting and repairing. Law Enforcement will be contacted (Law of Trinidad and Tobago Ch 16: Section 16-15).

Schools were designed to provide education for learners (children). As such:

  • Learners (children) must take care of all school’s property- furniture, equipment, books, walls, etc.
  • The furniture is entrusted to the learner (child) and as such it must be protected
  • A good sense of citizenry should prevail

Detention

A Teacher or School Leadership may detain a learner (child) after school hours for disciplinary purposes. The period of time for which a learner (child) is assigned to detention must be used for educational purposes. For all learners (children), detention must not begin until notice has been given to the parents. Teachers may require learners (children) to stay after school or arrive early to school to deal with disciplinary issues. These include, but are not limited to, disruptive behavior, lack of preparation, truancy and tardiness to class. Learners (children) will be given a prior notice in order to make necessary transportation or other arrangements. Learners (children) have to report to detention and are to be prompt and responsive to the Teacher. Learners (children) who fail to respond to a Teacher’s detention may be referred to the School Leadership for further disciplinary action.

Discipline In & Out of School

Learners (children) must always act in ways that does not bring the OXIS into disrepute. Any learner (child) while in uniform can be brought to disciplinary procedures.

Dishonest Conduct

Dishonest conduct includes, but is not limited to, knowingly reporting a false emergency; knowingly making false, cheating, stealing, forgery and the like

Dress

We take pride in the appearance of our learners (children). The dress of our learners (children) in many ways reflects the sense of purpose and quality of our school. Learners (children) are to dress neatly and appropriately while in attendance. Learners (children) are expected to comply with any reasonable request from a staff member regarding dress code. Learners (children) who do not follow the dress code will be asked to call home and remain in the office until appropriate clothes are brought to school. Learners (children) will not be sent home to get the proper uniform. Questions or concerns about dress code should be directed to the School Leadership

If a learner (child) is in violation of the dress code, parents will be called to bring a change of clothing or to allow the learner (child) to wear clothing provided by the school.

Clothing for co-and extra-curricular activities should:

  • Be suitable for school activities
  • Be neat and clean
  • Include appropriate underclothing (white only. No prints/ no coloured undergarments)
  • Include shoes (and socks when appropriate) that meet the safety and health guidelines
  • Shoes should fit properly (not too tight or too loose)  for  physical education activities

The school’s uniform makes a statement; it indicates who we are and what we represent as OXIS.

Drugs

A learner (child) must not be in possession of, or under the influence of, any controlled substance while on school premises or at school sponsored or school-related events, including athletic games.

Any learner (child) who is found on school premises or at school’s sponsored or school-related events, including athletic games, in possession of a dangerous including, but not limited to, a controlled substance including but not limited to, marijuana, cocaine, and heroin, may be subject to suspension, referred to law enforcement officers and then expulsion from the school

Early Departure

If a learner (child) leave during the course of the school’s day the following must be noted:

  • Only a parent/guardian will be allowed to collect a learner (child)
  • Parent/Guardian must notify School personnel
  • If any other person has to collect a learner (child), the parent/guardian must inform the school; the person who will be doing so must have a parental authorization letter, certifying the identity of the person
  • Once at the school, parent/guardian/caregiver will be directed to the administrative office
  • After the request for the learner (child), giving the learner (child))’s name and form class, you will be given a pass to show to the security upon departure
  • At the guard booth, an Identification Card must be presented as sign off for the learner (child) take place
  • Be mindful that every occasion a learner (child) leaves school during the school’s day, valuable learner’s time is lost

Early Dismissal

Due to severe weather and/or emergency conditions, school may be closed. However, the School Leadership will make every attempt to reduce early dismissal since safety and security is foremost. If for some reason the school has to be dismissed early, learners (children) will be supervised while on the compound until someone can collect them.

Electronic Devices

Personal electronic devices are allowed at school for educational purposes. Learners (children) must ensure the safety of any device that is brought onto the compound. These devices, if not utilized in the learning process only serve as detractors of learning; learners’ (children’s) focus while at school should be about greater overall achievement.

End of Day

All learners (children) should be off school grounds 45 minutes after dismissal, unless the learner (child) involved in an extra-curricular activity that day and/or is under the direct supervision of a staff member. Learners (children) refusing to leave the building or reentering the building without a valid reason may be subject to disciplinary action. Learners (children) waiting to be taken home must remain in the open area. The compound will be secured at 4.00 p.m.

Evacuation (Fire Drills & Emergency Procedures)

Fire drills and emergency procedures are required by law and are an important safety precaution. It is essential that when the fire signal is given everyone promptly exits the building by the prescribed route (as posted on the classroom walls) as quickly as possible (without running). There must be absolutely NO TALKING when exiting the building!!! This permits emergency directions to be given as needed. We take fire and evacuation drills very seriously at OXIS! Learners (children) who talk during any emergency drill (fire, lockdown, evacuation, etc) will be assigned an ADMINISTRATIVE DETENTION as this distraction can costs lives.

Excuse Books

All learners (children) must be in possession of an Excuse book. It must be used to record all statements from parents/guardians regarding all absences, all unpunctuality/tardiness, uniform breaches, early departure, etc. It is to be presented to the form Teacher at the start of the day so it can be authorized. It must be shown to all subsequent Teachers,

Extra Classes

The school has the policy to ensure that all learners (children) can learn. Some learners (children) learn differently and it becomes necessary at times to ensure that their learning needs are met. In light of this the Teachers may provide support during the lunch break or after school and during the school’s break (at no cost to the learners (children).  If classes are to be held after school or during the school’s break, a notice will be signed by the Teacher informing of the days and times. This is for the safety and security of the learners (children).

Failure to Obey Instructions/Insubordination/Disrespect

No learner (child) must fail to comply with any lawful instructions or requests of Teachers, School Leaderships or other authorized personnel during any period of time when he or she is properly under the authority of such school personnel. No learner (child) must fail to provide information, or supply false information, when it is requested.

Field Trips

Throughout the academic year learners (children) have a variety of opportunities to participate in field trip activities.

1. The hosting field trip Teacher provides learners (children) with forms for securing Teacher approval for all classes to be missed.

2. If there is no Teacher signature, learners (children) will not be excused for that period.

3. If the field trip is such that the learners (children) cannot attend classes for part of the day and they have not received full release, the learners (children) are to attend the regular school day.

4. In order for parents to be informed as to the learners’ (children’s) school activities and progress, the learners (children) are to secure parent signature after they have secured all Teacher signatures prior to attending the field trip.

5. Hosting field trip Teachers will collect all permission forms and submit them to the office

All field trips and school-sponsored activities must be approved by the School Leadership. Learners (children) must have permission slips signed by parents before they may go on field trips or school-sponsored functions.

  • No learner (child) may participate in a field trip without the following:
    a. Teacher approval signatures and grade verification
    b. signed parent/ guardian permission form
  • Learners (children) unable to participate or unwilling to miss other Classes may not be punished with a failing grade

As a result the following must be noted

  • Permission slips will be sent to the parents
  • A cost will be involved
  • Learners (children) will be asked to report for school and they will return to the school’ s  compound as per usual time
  • A roll will be taken for accounting purposes
  • A list of attending learners (children) must be posted and signed by the Teacher and School Leadership

Field Trip Uniform

As a measure to safeguard the learners (children)’ uniform from damages while on field trips, a specially designed alternative uniform must be worn for this purpose. Learners (children) who are not in possession of this uniform would not be granted the concession to attend.

Fighting/Assault/Threats

Fighting is mutual, physical combat. Fights are of two different kinds:

1. More serious fights:

These are fights that either:

(a) result in injury to a learner (child);

(b) result in a disruption involving large numbers of learners (children); or

(c) have the potential for continued fighting.

2. Less serious fights:

These are fights that do not result in injury or in any disruption of the school other than the disruption caused by the fight itself.

Any fight, whether more serious or less serious, may be punished more severely if the learners (children) who are fighting do not stop fighting when a school employee orders them to stop.

The type of punishment recommended by the School Leadership will depend on the severity of the situation.

School personnel are entitled to a school environment free from threat, aggression and assault. The following is prohibited:

A. Actions, comments or written messages intended to cause others to fight or which may result in a fight

B. Intentionally biting, blocking of passageway, hitting, kicking, scratching, shoving or throwing objects at school personnel

C. Conveying by gestures, notes or verbal comments, the intent to cause bodily injury or to deprive any member of school personnel of his/her rights or demonstrating hostile acts.

D. Fighting involving two or more parties in conflict, when they are striking each other for the purpose of causing harm or injury, This action may extend to mutual shoving, wrestling, or other aggressive actions which may result in the danger of harm or injury to either  party, bystanders, or school property.

E. The willful use of physical violence which is intended to result in bodily injury, or the use of a dangerous object in an effort to cause bodily injury

F. Assault upon a member of staff or other school personnel is prohibited.

VIOLATION OF THIS RULE WILL RESULT IN AN AUTOMATIC RECOMMENDATION FOR SUSPENSION AND EVENTUAL EXPULSION.

G. The willful use of physical or verbal threats or physical abuse intended to result in an involuntary transfer of money or property to another learner (child)is prohibited.

H. Unsafe conduct which endangers either oneself or others is prohibited

The full brunt of the Law will be felt

Forgery

Learners (children) must not misrepresent a signature on any document.  Any intentional use of a forged document, altering a document or tampering with school records is considered forgery and will be subject to disciplinary action. Forgery includes, but is not limited to, altering report cards, signing of a parent’s name or initials to school required notes, forging or altering corridor passes, and dismissal forms.

Homeroom Teacher

This a Teacher who has a certain class assigned and looks after that class in terms of organizing special events, collecting fees for some activities that the class might be involved in for one school year. Homeroom Teacher always meets with the class at the beginning of school year and every day thereafter to help learners (children) find their way around in terms of new classrooms, meeting new Teachers, etc. She/He makes sure that everything runs smoothly. In addition to adopting an administrative function the Homeroom Teacher fulfills a supportive role for the learners (children) by offering direction and advice for those under his/her care. This Teacher takes a roll in the morning and in the afternoon session, attends to any administrative business done. This Teacher checks on uniforms and ensures contact is made with parents on behalf of the learners (children).

Gang Activity

Any group of two or more persons, who associate in whole or in part for the purpose of committing violent, illegal, threatening, or intimidating acts, will be considered a gang. Any learner (child) engaged in gang activities will be subject to suspension and/or expulsion.

Giving of Gifts

Buying a gift for a Teacher is always tricky as there is a fine line between showing your appreciation and bribery.  While Teachers deserve a big, “thanks!” for coaching and guiding the learner (child), there is no need to go over the top with your gift and have it look like bribery! Two great, modest ways to show your Teacher appreciation is to either ask the other learners (children) to “chip in” on a gift and/or to limit the gift buying. While buying a gift for any occasion is not necessary, it is appropriate and well appreciated.  You should not buy your Teacher a gift “just because” as these instances would be construed as bribery.

Glass Bottles

Learners (children) are not to bring glass bottles on the schools’ compound since it can be used as a lethal weapon. The cafeteria has been advised of the danger of selling items in glass bottles.

Graffiti

This is when a person without consent of the owner intentionally or knowingly makes markings, including inscriptions, slogans, drawings, or painting, on the owner’s property with:

1. aerosol paint,

2. an indelible marker, or

3. an etching or engraving device

4. liquid paper, markers, etc

(Laws of Trinidad and Tobago Ch 16: Section 16-16.1, Subsection 2 (a))

Gum

Learners (children) need to be mindful that used gum if not disposed properly, would be difficult to remove from surfaces. Sometimes learners (children) misappropriate the placing of used gum on desks, chairs, floors, windows, etc and it is difficult to remove it, in light of this, learners (children) are not allowed to bring gum on the compound.

Hair and Things

Hair must:

  • Be styled in a socially acceptable manner
  • Be neat, clean, well-groomed and kept out of the eyes
  • Be kept in moderation and not cause a distraction
  • Be the natural colour and free of ‘artificial colour’

Harassment

Harassment of another learner (child) or school employee or official on the basis of the person’s gender, sexual orientation, race, color, age, religion, national origin, marital status or disability is strictly prohibited. Harassment includes any physical or verbal conduct or graphic/written material which is related to a person’s gender, sexual orientation, race, color, age, religion, national origin, marital status or disability and which:

1. Has the purpose or effect of creating an intimidating, hostile or offensive school environment;

2. Has the purpose or effect of substantially or unreasonably interfering with a learner (child’s) school performance; or

3. Otherwise adversely affects a learner (child’s) school opportunities.

Examples of prohibited harassment include, but are not limited to, the following:

1. Unwelcome, intentional touching or grabbing of another learner’s (child’s) intimate parts or the clothing covering a learner (child’s) intimate parts.

2. Explicit and offensive sexual references or gestures;

3. Name calling or taunting on the basis of a learner (child’s) gender, sexual orientation, race, color, religion, national origin or disability;

4. Language of any kind, including graffiti, which is disparaging, demeaning or threatening to others on the basis of their gender, sexual orientation, race, color, religion, national origin or disability, such as epithets or vulgar or profane jokes; and

5. Any other verbal or physical conduct which, judged from the perspective of a reasonable learner (child) of the same gender, sexual orientation, race, color, religion, national origin, or disability as the learner (child) claiming he or she was harassed, creates a hostile school environment.

Home Room

Home Room is an administrative period when all learners (children) attached to a particular grade level meet with the Homeroom Teacher who discusses issues that affect the learners (children). It is used to

  • review rules and discuss study methods,
  • carry out uniform checks,
  • teach some positive values.
  • engender good human relations among all (learner (child))-learner (child), and learner (child)-Teacher).

Homework / Course Work

Why Do Teachers Assign Homework?

The homework policy is designed to help each learner (child) reach academic potential and develop habits of self-discipline and responsibility. The policy also is intended to foster increased communication between the school and home. Homework may be assigned daily by subject. Homework assignments are intended to help learners (children). Teachers assign homework for many reasons.

Homework can help learners (children)

  • it must be exciting so as the encourage active learning
  • review and practice what they’ve learned;
  • understand fully the topics taught;
  • get ready for the next day’s class;
  • learn to use resources reference materials, and online sites; and
  • explore subjects more fully than time permits in the classroom.

Homework can also help learners (children) develop good habits and attitudes.

It can teach learners (children) to work independently; encourage self-discipline and responsibility (assignments provide some youngsters with their first chance to manage time and meet deadlines); and encourage a love of learning.

Homework can also bring parents and educators closer together. Parents who supervise homework and work with their learners (children) on assignments learn about their learners’ (children’s) education and about the school.

Homework is meant to be a positive experience and to encourage learners (children) to learn. Assignments should not be used as punishment.

Does Homework Help Learners (children) Learn?

Homework helps your learner (child) do better in school when assignments are meaningful, are completed successfully, and are returned with constructive comments from the Teacher. An assignment should have a specific purpose, come with clear instructions, be fairly well matched to a learner (child’s) abilities, and designed to help develop a learner (child’s) knowledge and skills for future roles.

Identification

Learners (children) are required to wear IDs on display at all times. Failure to properly display ID or use of another’s ID will result in disciplinary actions. These IDs will be required for admission to

The library, school activities and must be shown or surrendered upon request. Learner (child) IDs are the property of school. Any identification card that is lost, defaced, or broken must be replaced immediately at the learner’s (child’s) expense.

Illness While at School

Learners (children) who are ill should be kept at home as the school has neither the facilities nor full-time human resources to adequately care for them. If a learner (child) becomes ill whilst at school he/she will be placed in the Sick Bay and/or parents will be contacted. Ill learners (children) will not be sent home without the prior consent of the parents. In an emergency a learner (child) may be taken to hospital by ambulance; it is therefore essential for the school to have accurate and up-to-date home, business and emergency telephone numbers. If the learner (child) should become ill or is injured during school, he/she must ask her Teacher for a pass to the Office. The school must obtain parental permission in order for a learner (child) to be released from school due to illness. Prior to leaving the School for home, learners (children) and parents must sign out in the Office and at the Security Booth. A parent note may be requested to be presented upon return.

Inappropriate Display of Affection

Learners (children) must refrain from display of affection. Learners (children) are not to hold hands, hug, kiss or demonstrate other similar acts of affection. In unusual circumstances involving sorrow or extreme joy, hugging is natural and acceptable.

In-School Suspension

In-school suspension (ISS) involves the assignment of a learner (child)to a specific room on the school’s compound for a period of time to be determined by School Leadership. The school must notify the parent/guardian when a learner (child)is assigned to ISS. A learner (child)assigned to ISS will receive assignments

from each classroom Teacher and will be expected to complete all work assigned. Learners (children) assigned to ISS will not be eligible to participate in extracurricular activities until the ISS assignment has been completed. The learner (child)cannot be assigned for more than 30 cumulative days in one school year.

Internet

View ‘Netiquette’ on Teams

Learner’s (child’s) Responsibilities for Using Network Resources

The use of OXIS computers, computer systems, computer networks, software, and Internet is to support research and education by providing access to unique resources and the opportunity for collaborative work. The use of OXIS computers, computer systems, computer networks, software, and Internet is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges. The School Leadership will deem what is inappropriate use, and the decision and the consequences will be determined.

Network Standards

1. Using the network resources in such a way that would disrupt the use of the network is prohibited.

2. Follow Teacher guidelines and instructions on appropriate use of network resources.

3. Using inappropriate language such as swearing or vulgarity, or ethnic or racial slurs, or obscene pictures is prohibited.

4. Typing messages in all capital letters is the computer equivalent of shouting and is considered rude.

5. Pretending to be someone else when sending/receiving messages is inappropriate.

6. Revealing personal information of yourself or others is prohibited.

7. All, but not limited to, external media storage devices such as floppy disks, flash/jump drives, CD-R/RW, and storage cards must be scanned by a staff member for viruses.

8. Always log off of the network when your session is complete.

9. Sharing your district issued username and password is prohibited.

Internet Acceptable Use

1. Obtain permission from your Teacher before e-mailing, accessing, downloading or printing from network resources.

2. Follow Teacher guidelines and instructions on appropriate use of the Internet.

3. Access only course related materials for educational purposes.

4. Credit all resources appropriately when utilizing information accessed (observe copyright guidelines).

Use of Data

1. Protect confidentiality and act responsibly when accessing data or resources required for schoolwork.

2. Use strong passwords and follow network etiquette to secure sensitive data.

3. Do not grant access to confidential information to others by placing sensitive data/schoolwork in “open” network resources.

4. Do not misrepresent or falsely manipulate/alter data.

5. It is a violation to knowingly attempt to access resources that you do not have permission to utilize or should not have access to as required for schoolwork.

6. It is your responsibility to report to your instructors instances where you have access to data/resources that are not part of your schoolwork.

7. “Hacking”, unauthorized use, or attempts to circumvent or bypass the security mechanisms of an information system or network of any kind are deemed inappropriate use.

Restrictions

1. Installing any programs to the School’s computer system is prohibited.

2. Copying and distribution of unauthorized materials such as but not limited to video, audio, and image files is prohibited.

3. Use of school’s equipment for personal financial gain is strictly prohibited.

5. Damaging and vandalizing computers, computer systems or computer networks is prohibited.

6. Printing non-course related materials is strictly prohibited.

7. Accessing and using non-school provided email is strictly prohibited.

Copyright of Print/Non-Print Materials

1. Use of printed copies either from books or downloaded from electronic sources must be properly cited.

2. Copies may not be substituted in part or whole for an original work.

3. Copying software is illegal.

Intimidation/Threats

 Learners (children) must not, through verbal, written, technological or any other means, make statements that state that physical or emotional harm may come to another person or to an institution. Learners (children) must ensure that other learners (children) feel safe at all times.

Library

OXIS library exists to support learners (children) and Teachers in their learning and teaching, to create lifelong learners by encouraging critical thinking, curiosity and exploration, and to foster a love of reading in all formats. This mission is accomplished by:

  • Providing intellectual and physical access to information resources in all formats;
  • Providing instruction to foster competence in finding and using information and ideas;
  • Collaborating with other educators to develop their own and learners’ (children’s) information skills in preparation for School and career pursuits;
  • Creating a welcoming and inclusive atmosphere that supports academic inquiry

Learners (children) choose to come to the library to seek assistance, conduct research, study or read. The library is maintained as a quiet study area at all times, including before and after school, and should be used to:

  • Read
  • Research and Study
  • Request materials from the library or other locations
  • Seek assistance for a research project
  • Access a computer for the purposes of research and/or study

The school will hold the learners (children) responsible for any lost or damaged library resource.

Library Behavioral Guidelines

The library is a learning space for all and must serve multiple purposes. In accordance with the Expectations, all learners (children) are expected to conduct themselves with consideration and thoughtfulness for the rights of others and will be treated with dignity and respect by library staff.

Littering

Schools must be an environment that promotes health and wellbeing in addition to being an institution of learning. As such all occupants OXIS must ensure that the environment is kept litter free and bins that are placed at various points around the school must be utilized for proper disposal of all waste. (Litter Act, Chapter 30:52, Subsection 3 (1) states;

                A person who without reasonable excuse-

  • Deposits any litter in or on any public place other than-
  •  in a receptacle placed for the purpose of collecting it

is guilty of an offence against the law.

Loitering

Learners (children) are not to gather anywhere that would block an entrance to or exit from the school building or school grounds. Learners (children) are to maintain a high standard in terms of appearance and public perception. There ought to be no loitering at the Taxi stands. Streets, Malls or places which are inappropriate for learners (children) while in uniform

(Ch 16; Section 16-5, Subsection 1 (a) of the Laws of Trinidad and Tobago).

Lost and Found

The school cannot be responsible for lost items. Items turned in to the office that are clearly marked will be returned to the owner. Unmarked items will be placed in “Lost and Found” please check with the main office for any lost something.

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Missed Class Session/Projects etc

If a learning session or an entire school day is missed for an authorized reason (e.g. sickness, dismissal, death in the family, etc.), allowance will be given to make up the session. The learner is ultimately responsible, not your Teacher, for making sure that you make up all work missed, including tests and quizzes.

If you have been absent from school (not just a class) for five or more days, special arrangements can be made with your Teacher to make up the missed work. However, should you take a vacation while school is in session, it is your responsibility to notify your Teachers in advance, obtain assignments, and arrange with Teachers a mutually agreeable time frame for completion of any missed work, tests and quizzes. It is not the responsibility of Teachers to provide individual tutoring to review missed work for learners (children) returning from vacation. Remember also to keep track of your absences. If, because of legitimate tardiness, you miss a test or quiz or fail to hand in assignments, you are expected to make up that work that day, or the next available after school testing day, or you will lose the opportunity to regain the learning.

Misconduct Outside of School

Misconduct of a serious nature that has a direct relationship to the school may result in disciplinary action, even when the specific conduct does not take place on school property or at school-related events.

Netiquette

A local Wellness Initiative by students from Grades 6, 7, 8, 9, 10 towards developing an international standard for Netiquette at OXIS.

1. Keep your surroundings calm; find a quiet space to do your work.

2. Be prepared, ensure WIFI is working properly, and have all necessary resources.

3. Dress appropriately; be formal and professional for your online classes.

4. Be punctual, be ready to log in on time.

5. Be respectful, have a suitable greeting for your teachers and classmates, and give compliments.

6. Turn on your camera, your teacher will be aware you are paying attention; your classmates will appreciate seeing you.

7. Remember to mute your mic, unless speaking.

8. Be scholarly, speak and type properly in class.

9. Listen before you speak, and consider your tone.

10. Only use the chat box if you have a question or a contribution.

11. Think before you type; review texts and comments before posting.

12. If you need to say anything while someone else is speaking, use the raise hand option.

13. Be sensitive to other people’s viewpoints, so as to not offend anyone; keep disagreements and debates healthy.

14. Participate in the class.

15. Obey the rules of the class.

Notification of Disciplinary Procedures

The School Leadership has an obligation to inform learners (children) and parents of the consequences of inappropriate behavior at school or at school activities. A review of the learner’s (child’s) handbook, which is made available to each learner (child) at the registration, provides a summary of the disciplinary procedures at OXIS. Parents are encouraged to discuss acceptable and unacceptable behavior with their learners (children). It is the responsibility of each learner (child) to read, understand, and abide by the rules and regulations contained in the OXIS handbook

Obscene Language

This is using language that is outside the standards of acceptable language of the majority of persons in the community. Cursing and vulgar words and phrases are examples of profanity. A learner (child) must not use profanity or obscene language, make inappropriate gestures/actions or possess vulgar materials. This includes written, verbal gestures, signs, pictures, or publications. Violations are subject to the Disciplinary Action.

Learners (children) are advised to totally abstain from the use of any obscene language which is chargeable by Law

Offence Notice

An email will be sent for any learner (child) who breaches OR who commits an infraction against the school’s rules. The notices are used as references on the learner (child)’s)  disciplinary behavior so that privileges such as non-participation in school’s activities, denial of field trips and other activities can be used as sanctions.

Out of Class

A Teacher may send a learner (child) to the School Leadership’s office to maintain effective discipline in the classroom.  The School Leadership must utilize the Learner’s (child’s) Code of Conduct guidelines.

A Teacher may remove from class a learner (child):

(1) who has been to repeatedly interfering  with the Teacher’s ability to communicate effectively with the learners (children) in the class or with the ability of the learner (child’s) classmates to learn, or

(2) whose behavior the Teacher determines is so unruly, disruptive, or abusive that it seriously interferes with the Teacher’s ability to communicate effectively with the learners (children) in the class or with the ability of the learner (child’s) classmates to learn.

If a Teacher removes a learner (child) from class, the School Leadership may place the learner (child) into another appropriate classroom, into in-school suspension, or into a disciplinary alternative program. The School Leadership may not return the learner (child) to that Teacher’s class without the Teacher’s consent unless the Coordinator /Teacher or subject Teacher committee determines that such placement is the best or only alternative available. The terms of the removal may prohibit the learner (child) from attending or participating in school-sponsored or school-related activities.

A Teacher must remove from class and send to the School Leadership for placement in a disciplinary alternative education program or for suspension, as appropriate, a learner (child) who engages in conduct described as inappropriate. The learner (child) may not be returned to that Teacher’s class without the Teacher’s consent unless the committee determines that such placement is the best or only alternative available.

Out of School Suspension

A learner (child) may be suspended for a period commensurate with the learner (child))’s behavior that violates the standards of learner (child) conduct as specified in in this Handbook. Before suspending a learner (child)), other reasonable alternatives will be given consideration. During a suspension, the learner (child))’s absence will be considered excused, if the learner (child) satisfactorily completes the assignments for the period of suspension in accordance with the makeup policy. Learners (children) who have been suspended are not permitted to participate in extracurricular activities or attend school-related activities until they have successfully completed their suspension.

Parents will be notified of the suspension and will be asked to collect the learner (child) immediately.

Parents and Teachers’ Association (P.T.A).

At OXIS the parent meetings are held on a grade level basis or at the whole school forum. The group meets to discuss issues and matters affecting learners (children) whether they are academic, social, resources or activities at the school.

Parent Teacher Conference

Teacher-parent conferences give an opportunity to increase communication between school and home, keep parents informed about their learner’s (child)’s progress, and develop a plan for the learner’s (child’s) future.

Research has proven that when parents and Teachers work together, everyone benefits: learners (children) tend to earn higher grades, perform better on tests, attend school more regularly, have better behavior, and show more positive attitudes toward themselves and toward school. School programs that include strong parental involvement are more effective! Parents are therefore, advised to view this parent Teacher conferencing as serious business in the interest of the learners (children).

Parental Involvement

OXIS believes that parents are partners with Teachers and other staff in the education of their learners (children) and that parent involvement and empowerment are essential at all levels. Everyone gains if school and home work together to promote high achievement by our learners (children). Neither home nor school can do the job alone. Parents play an extremely important by supporting learners (children). OXIS’ goal is a school-home partnership that will help all learners (children) to succeed.

Parent Involvement in Developing the Policy

Parent Involvement Policy.

The policy:

  • establishes the expectations of all concerned regarding parent involvement;
  • ensures that parents are notified of the policy in a language and format they can understand;
  • is made available to the local community, and
  • is updated periodically to meet the changing needs of parents and the school

Parent Involvement in School Improvement Activities

It is necessary to develop a plan each year to improve the achievement of all learners (children). These plans will be:

  • developed with the involvement of parents through their inclusion on the Educational Improvement Shared Decision-Making, and
  • approved by the Parent Body of each Grade Level

       Building Capacity for Strong Parent Involvement

Coordination, technical assistance, and other support will be provided by OXIS to assist parents in planning and implementing effective parent involvement activities. This will build the OXIS’ and parents’ capacity for strong parent involvement through avenues such as:

  • professional development for staff;
  • training opportunities for parents, and
  • electronic communication including the website and email

       Annual Evaluation

An annual evaluation of the content and effectiveness of the parent involvement policy will be conducted. The evaluation will:

  • seek to determine if implementation of the policy helped to improve the academic quality of school;
  • seek to identify barriers to greater participation by parents, and
  • result in revisions to the parent involvement policy, if necessary, to design strategies for more effective parent involvement

       Parent Involvement in School Activities

Parent involvement in school activities will be encouraged at all levels. Parents will have opportunities for involvement through:

  • termly meetings
  • a variety of volunteer and mentor programmes at school

        School will seek to involve parents by:

  • holding termly meetings to inform parents of the school’s participation programs and of the parents’ right to be involved
  • holding a flexible number of meetings for parents
  • providing organized, ongoing and timely planning, review and improvement of the academic program at the school
  • providing timely information concerning programs on school and learner (child)performance profiles, as well as information about the curriculum

Participating in Co-Curricular Activities

Learners (children) who participate in co-curricular activities benefit by making new friends, learning new skills, working with Teachers outside the academic setting (professionally) and having fun doing something they enjoy. All learners (children) are strongly encouraged to participate in at least one club, activity or sport.

We believe:

  • that all learners (children) should be encouraged to participate in  co-curricular activities;
  • that learner (child) interests and talents come in many different forms  and should be equally valued and supported;
  • that activities should reflect a broad spectrum of  interests, talents and learning modalities, and
  • that equity in co-curricular learning opportunities is fundamental.

Permission to leave school during school hours

A learner (child)who needs to be excused from school for part of any day must bring a note signed by the parent, specifying the date, time and reason for absence to the Teacher Coordinator and then for authorized permission by the School Leadership or designee. Only a parent/guardian or authorized person will be allowed to take the learner (child) out of school. All persons must produce an identification card at the Security Booth before departing with the learner (child)). The slip must be given to the Security before leaving the gates.

Personal Property

OXIS assumes no responsibility for the damage, theft or loss of personal property on school grounds.

Individuals are cautioned not to bring large sums of money or other valuables to school. Items, including backpack or clothing, must be secured at all times. Learners (children) who have items lost or stolen should notify the police.

Peer Mediation

Peer mediation is both a program and a process where learners (children) facilitate resolving disputes between two people or small groups.  This process has proven effective in schools, changing the way learners (children) understand and resolve conflict in their lives.  Changes include improved self-esteem, listening and critical thinking skills, and school climate for learning, as well as reduced disciplinary actions and less fights.  These skills are transferable outside of the classroom. The process is voluntary for both sides;  peer mediators do not “make decisions” but rather work towards a win-win resolution for both sides in order to avoid further trouble.  School Leaderships in charge of discipline incorporate conflict resolution into their strategies and processes.

PE Uniform

All learners (children) must wear the designated attire for all sessions.

Policy Changes

The School Leadership welcomes any constructive suggestions you may have. The best way to communicate your ideas is through the Learner (child) Council or at a meeting with School Leadership. Learner (child) Council meetings and Learner (child) Forums, which are groups organized by the School Leadership, are open to all learners (children).

Projects

OXIS supports active learning for all Learners (children). The school undertakes school and class projects and all learners (children) must participate and complete the stipulated projects. The class projects are done so that learners (children) can demonstrate their talent, ability and capability.

Recording of Images without Knowledge

Using electronic or other means to make a video or photographic record of any person in a location where there is a reasonable expectation of privacy without the person’s prior knowledge, when such a recording is likely to cause injury, distress, or damage to reputation should not be undertaken. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited. Placing of any unauthorized videos or pictures on any social network without permission constitutes an illegal act and is chargeable by law..

Registration (yearly)

Registration Information

When a new learner (child) enrolls at the beginning of each successive school year, it is expected a complete and accurate data set is provided.

A. The school must have your current email address, post address, home phone number, work phone number, and cellular phone number, in case of an emergency. Immediately notify the school office when there are any changes in contact information.

Relationship with the School Leadership, Teachers, Office, Library and Ancillary Staff

It is expected that all learners (children) respect each other and give all courtesies and respect to all staff who inhabit the school on a daily basis.

Request for Information

Learners (children) needing letters of recommendation for jobs, transfer to other programs, university applications, etc. should fill out the “Request for Information Form” in the Administrative Office and provide the following:
1. Correct information regarding Name, Address, Date of Birth,
2. A list of club memberships and date of memberships
3. Community service activities, hours, and dates
4. Aspirations and career goals
5. A list of honors and awards with dates

Report

An learner’s (child’s) report is an official document that records learners (children)’ performance.

A report is prepared on behalf of every learner (child) and would be periodically mailed to learners (children). It indicates all learners’ outcomes from coursework performance over each term and an accumulation of learners’ (children’s) final performance at the end of each term. Teachers enter comments per subject and the grade level Teacher completes the report of the term. It records the number of times a learner (child) is late or absent. The report is signed by the School Leadership and emailed home for parents to comment. All reporting on behalf of learners (children) will meet Cambridge Bronze, Silver and Gold spectrum.

Respect for Authority

Learners (children) are expected to treat every member of our learning community with respect. Words – written and verbal – gestures, any online activity and actions that are perceived as inappropriate, disrespectful or offensive will result in disciplinary consequences .Under every condition, situation, time or place every learner (child) must display an attitude of respect.

Respect for Property

Learners (children) are expected to respect the possessions of other members of the school community as well as all school property. Disciplinary consequences will be issued for handling, transporting, or using the school’s or others’ belongings without permission, as well as malicious destruction of property, which includes, but is not limited to altering, bending or damaging structures, belonging to the school or others. Whoever intentionally, willfully and maliciously paints, marks, scratches, etches or otherwise marks, mars, injures, defaces or destroys the real or personal property of another including but not limited to a wall, fence, building, sign, monument, desk, chairs, or table, must be punished by law enforcement officers. Such conduct or activity, with the intent to deface, mar, damage, mark or destroy such property, must be punished. A police officer may arrest any person for commission of the offenses without a warrant if said police officer has probable cause to believe that said person has committed the offense.

Responsibility of Parents/Guardians

Parents not only have a responsibility to make sure that their learners (children) attend school regularly but also that learners (children) arrive at school on time, properly dressed, and in a fit state to benefit being responsive, reflective, innovative, confident and engaged. They can do this by teaching learners (children) to value education, to complete assigned tasks on time and to obey the rules of the school. The School has a duty to enforce the attendance at school a

Parents/guardians must notify the school of any issue relating to and affecting any learner (child)). 

It is the responsibility of the parent/guardian to make every effort to attend parent-Teacher, parent-School Leadership conference, and to respond to every call made on behalf of a learner (child).

Responsiveness

Learners (children) are to comply, in a courteous and respectful manner, with any reasonable request from any member of the school staff. A request is “reasonable” when it has a legitimate educational purpose and is within the authority of the staff member to make. Disciplinary consequences will be issued for behaviors that defy compliance

Right to Search

Searches of a learner (child))’s person or possessions must be authorized by the School Leadership and must be confined to established Regulations that govern the procedure. Learner (child) consent to the search must be sought. When practicable, the School Leadership must notify the learner (child’s) parent before authorizing a search. Wherever reasonably possible, a search of a learner (child’s) person will be conducted in the presence of the learner (child’s) parent or guardian, and a staff member of the same gender if a female, in addition to the School Leadershi. The School can search:

  • a learner (child’s) outer clothing, pockets, or property by establishing reasonable suspicion or with the voluntary consent of the learner (child)).
  • a learner’s (child’s) bag when there is reasonable suspicion to believe it contains items prohibited by the Law
  • A learner (child) may be searched by other noninvasive means.

Riotous Behaviour

This can be described as the participation in a disturbance with the purpose to commit or incite any action that presents a clear and present danger to others, causes physical harm to others, or damages property.

  • Actual or threatened damage to or destruction of property or property of others, whether done intentionally or with reckless disregard; and
  • Intimidating, impeding, hindering or obstructing an official, law enforcement or emergency personnel in the performance of their duties.

Sanitation

It is the duty of the school to provide a safe and healthy environment for learners (children). It is, however, the learners’ (children’s) responsibility to ensure the environment remains in a state of cleanliness.

  • Bins are  provided for the disposal of garbage
  • Taps are available for washing hands before and after meals
  • Toilets are available for the disposal of body waste
  • Cleaners are available for ensuring the environment is sanitary

Garbage will be recycled as part of the school’s policy to safeguard the environment for future generations.

School Prefects

Prefects are expected to establish and maintain the highest standards of behaviour, attitude and appearance at all times and be a positive role model for other pupils. They are appointed each year to undertake various roles and responsibilities around. School prefects perform administrative roles and should be given due respect. They assist with the day to day running of the school to ensure rules are adhered to.

Learners (children) are nominated by staff.

Every learner (child) nominated is placed on a long list, which is circulated to all staff. Staff is asked to comment on the suitability (or otherwise) of each nominee using a pre-established set of criteria. During the selection process, consideration is given to the following criteria (in no particular order): reliability, maturity, organizational skills, punctuality, availability, disciplinary record, participation in extra-curricular activities, interpersonal skills, role/standing within their peer group.

Following the selection of the prefects, consideration is given by the School Leadership, after consultation with the Teacher Custodians and Senior Instructional Guide and a Head Prefect and Deputy Head prefect are selected.

The newly appointed prefects play an important role in the day to day organization and monitoring of other prefects.

Sexual Harassment

OXIS prides itself in maintaining a working and learning environment which provides for fair and equitable treatment, including freedom from sexual harassment, for all its employees and learners (children). It is also the policy that there should be no inappropriate sexual misconduct or behaviour at schools, at school related activities or on the way to and from school.

Examples of activities which could constitute sexual harassment/inappropriate sexual behaviour include, but are not limited to:

1. Unwelcome leering, sexual flirtations or propositions.

2. Unwelcome sexual slurs, epithets, threats, verbal abuse, derogatory comments or sexually degrading descriptions.

3. Graphic comments about an individual’s body or overly personal conversation.

4. Offensive sexual drawings, pictures or gestures.

5. Spreading sexual rumours.

6. Inappropriate or suggestive sexual gestures.

7. Offensive touching of an individual’s body or clothes in a sexual way.

8. Displaying sexually explicit behaviour.

9. Using the electronic media to send any sexually explicit/offensive communication

Sexual Misconduct

Physical contact or other non-physical conduct of a sexual nature in the absence of clear, knowing and voluntary consent, including but not limited to:

1. non-consensual advances, by any person upon any person without consent.

2. non-consensual sexual contact, defined as any intentional sexual touching, with any body part or object, by any person upon any person without consent.

3. sexual exploitation, defined as taking non-consensual, unjust or abusive sexual advantage of another. Examples include, but are not limited to, non-consensual video or audio-taping of persons, going beyond the boundaries of consent, and knowingly transmitting or exposing an STD or HIV to another learner (child) without the knowledge of the learner (child).

4. sexual harassment.

5. indecent exposure, defined as the exposure of the private or intimate parts of the body, in a lewd manner, in public or in private premises, when the person may be readily observed.

Sportsmanship

OXIS believes that good sportsmanship represents a general feeling that athletic activities and other competition are played for the good of the game rather than the promotion of self. Learners (children) who demonstrate good sportsmanship follow a code of conduct that is respectful of all people at the event including players, officials and spectators. Good sportsmanship is demonstrated when spectators cheer for their team and not against the opposition.

There should be no taunting, i.e., any actions or comments by coaches, players, or spectators which are intended to bait, anger, embarrass, ridicule, or demean others, whether or not the deeds or words are vulgar or racist.

Included is conduct that berates, needles, intimidates, or threatens based on race, gender, ethnic origin, or background, and conduct that attacks religious beliefs, size, economic status, speech, family, special needs, or personal matters

Learner (Child) Council

Learner (child) leadership development is the process of involving learners (children) in meaningful ways both in and beyond the classroom. It provides opportunities for learners (children) to demonstrate their talents, skills, and interests while continuing to develop new skills. Learner (child) input can improve and strengthen programs in ways that learners (children) bring new energy and ideas to the school. Second, learner (child) leadership provides opportunities for learners (children) to get involved and to learn skills that can be transferable to the workplace or community. Its purpose is:

  • To give input about program policies
  • To plan special events or projects
  • To fundraise for learner (child)activities or the program in general
  • To support learners (children)
  • To give the learner (child)body a “voice”
  • To socialize with other learners (children)

Learner (child) Expression

Learners (children) have rights of speech and expression that are protected at school. At the same time, the special needs of the school environment require some restrictions on learner (child) speech to protect the rights of others, to protect learners (children)’s) safety and well-being, and to prevent disruption to the educational process. Learner (child) expression that materially disrupts instruction; creates a hostile environment or interferes with others’ instruction; bullies others; advocates the use of substances that are illegal to minors; incites violence; or urges the violation of law or school rules is specifically prohibited.

Learners (children) are free to question and incite discussion but in a respectful manner.

Learner (child) Promotion

At the end of each academic year, learners (children) will be considered for promotion to a higher level.

Learner (child) Responsibilities

Learners (children) must accept the following responsibilities

  • To attend school daily, to attend all classes, and to be on time.
  • To come to class prepared with proper materials/devices, etc.
  • To be aware of all rules and expectations or changes in these rules and regulations defining proper learner (child) behavior. Each learner (child) should conduct him/herself according to these guidelines.
  • To be willing to volunteer information in disciplinary cases should he/she have knowledge of an incident
  • To make sure that no individual or group of advocates be allowed to monopolize class time.
  • Teachers should insist on courteous attention to unpopular views, including views contrary to the Teacher’s own personal opinions. The dignity of all should be respected, and no one should be allowed to abuse others. This freedom can only be exercised as long as it does not interfere with the educational process and does not imply the right to veto.
  • To become involved actively in his/her own education after returning to school following an absence for any reason. (Learners (children) temporarily out of school for any reason should assume the responsibility for keeping up with work missed, for their own benefit if nothing else.)
  • To develop the best school record of which she is capable.
  • To maintain a clean and pleasant atmosphere in the building and on the grounds.

Learners (children) Rights and Standards of Conduct

A school functions best when it has a unity of purpose: to promote respect for self, others, and learning. It is important to create a learning environment at OXIS where learners (children) attributes must be responsible, reflective, innovative, confident and engaged. These qualities are valuable life-long learning tools.

Learner (child) Support Services

The role of the OXIS professional school counselor is to serve as the learners (children’s) advocate.

Professional school counseling services are delivered through four methods of delivery:

Guidance Curriculum-The purpose of the guidance curriculum is to help all learners (children) develop basic life skills in the areas of self-confidence, motivation to achieve, decision-making, goal-setting, problem-solving, interpersonal effectiveness, communication, cross-cultural effectiveness and responsible behavior. They may also consult with Teachers who integrate the curriculum with other curricula.

Responsive Services-Some responses are preventative: interventions with learners (children) who are on the brink of choosing an unhealthy or inappropriate solution to their problems or being unable to cope with a situation. Some responses are remedial: interventions with learners (children) who have already made unwise choices or have not coped well with problem situations. The school counselors may work with individuals or small groups of learners (children), make referrals to other specialists, coordinate programs and services with other specialists, and/or follow up with learners (children) to monitor their progress toward resolution of their problems.

Individual Planning-Learners (children) are guided as they plan, monitor, and manage their own educational, career, and personal-social development. Teachers/Counselors may conduct group sessions and/or consult with learners (children), their advisors, and/or parents to assure accurate and meaningful interpretation of tests and other appraisal information. Counselors provide career development activities; facilitate the learners (children)’ transition from one year to the next.

Tardiness/Unpunctuality

School starts at 8.30 am. Learners (children) arriving late to school in excess of three days per term will be required to meet with Dean and/or Vice School Leadership. Learners (children) chronically late to school will be subject to disciplinary procedures, including but not limited to detention. If a learner (child) is late to class during the school day, a pass must be provided to the Teacher explaining the reason for such tardiness. If a pass is not provided to the Teacher, the learner (child) will be recorded as unexcused tardy. Teachers may also assign detention to learners (children) who are tardy without an excuse.

After school begins, learners (children) are required to report to the Office immediately upon arrival to obtain an Admit Slip.

  • Includes both excused and unexcused tardies (late arrival).
  • Teachers will mark learners (children) tardy
  • Deans will address the situation

Taxing/Extortion

This is the act or an instance of obtaining money or other object of value by coercive means, such as threats or intimidation. Threatening or intimidating any learner (child) for the purpose of, or with the intent of, obtaining money or anything of value from learner (child) will be met with strong disciplinary action.

Technology Usage Agreement

Learners (children) are encouraged to use the school’s computers/network and the Internet connection for Teacher-assigned, educational work. The term computer or computer equipment includes: system units, displays, mice, keyboards, speakers, microphones, scanners, video projectors, video cameras, printers, hubs, switches, routers, wiring, connectors, programs and any other piece of equipment or software which is part of the school’s computer system. Learners (children) using a school’s computers are expected to abide by the following rules:

  • Learners (children) may only access the school network and/or Internet by using their assigned network account. Use of another person’s account/password is prohibited. Learners (children) may not allow other users to utilize their passwords. Learners (children) may not intentionally seek information on, obtain copies of, or modify files, data or passwords belonging or other users, or misrepresent other users on the network.
  • The Computer Usage Policy must be read and approved, in writing, by each learner (child) and, in the case of learners (children) under the age of eighteen, the learner’s (child’s) parent, guardian or custodian. OXIS reserves the right to filter any Internet sites.
  • Learners (children) are permitted to use networked software and school-supplied software. Programs written by the learner (child) which are part of an assignment in the curriculum may be run, as required, for that course of study’s requirements, with Teacher supervision.
  • Learners (children) may not download programs from the Internet or any portable device. Learners (children) may not install or delete programs on the school’s computers.
  • Learners (children) may not use the Internet to engage in “hacking” or other unlawful activities.
  • Learners (children) may not create keyboard macros in Microsoft Word or any other program. Macros written by the learner (child) that are part of an assignment from curriculum may be run, as required, for that course of study’s requirements, with Teacher supervision.
  • Learners (children) should only use computer programs approved by the classroom Teacher.
  • The school staff may review computer files or messages that are created by the learner (child)). Material may be reviewed for grading and appropriate content. It may be reviewed for any harassing or threatening material, trade secret protection and/or any vulgar or obscene content.
  • Learners (children) are not to send messages over the network using outside email accounts or systems nor participate in online “chat rooms.” All electronic communication between learners (children) and Teachers should happen through their assigned OXIS accounts.
  • Learners (children) are not to enter the network’s operating system.
  • Learners (children) are not authorized to use school computers to copy programs or disks. A Teacher may authorize the copying of learner (chil))-created work to cloud storage, CDs, jump/flash drives, or other outside media. The use of CD’s, jump/flash drives, etc. is not permitted without permission from a Teacher. Learners (children) may not bring food or drink into areas when devices are in use.
  • All copyright laws are to be enforced.
  • Learners (children) are not to unplug or change any computer device or network connections. .
  • Malicious use of the school’s computers/network to develop programs that harass other users or infiltrate a computer or computer system and/or damage the software components of a computer or computing system is prohibited. Learners (children) may not use the school’s computers/network in such a way that would disrupt their use by others..
  • Learners (children) are not to modify or remove any printer settings.
  • Learners (children) are to advise school staff when they observe any violation of the school’s policy for the use of the school’s computers.
  • The possession of; or the taking, disseminating, transferring or sharing of by way of example: nude, obscene, pornographic, lewd or otherwise illegal images or photographs, whether by electronic data transfers or other means (commonly called texting, emailing, sexting, etc) may constitute a crime under state law. Any person possessing, taking, disseminating, or sharing nude, obscene, pornographic, lewd or otherwise illegal images or photographs may be punished under this code of conduct and may be reported to the appropriate law enforcement agencies.
  • Cyber bullying is the act of harassment that takes place via some method of technological media. If a learner (child) is being harassed and the effect is on the school it does not matter where the offense originates, even if off grounds, if the effect of such acts makes a transition to school grounds it is under our best judgment to take appropriate action.
  • (SEE OXIS student generated Netiquette Policy)

Theft

A learner (child) must not cause or attempt damage and/or theft to school or private property on school premises during a school activity, function, or event on school grounds. Violations are subject to removal, suspension, expulsion, and/or permanent exclusion. Stealing or attempting to steal property of substantial value. The parent or guardian must also be liable to the School for all property.

Transcripts

A transcript is an official Academic Achievement Record. When requesting an official transcript, via e copy or hard copy, to be mailed by the office to the School of your choice, you must make a request in writing in a timely manner.

You will be allowed one (1) final transcript without cost.

Learners (children) may also request direct mailings of official copies to Schools or to prospective employers. An official Academic Achievement Record provided by the school will be given to the learner (child) or family under confidential copy.  The words “Official Copy” imply that the Academic Achievement Record is transmitted directly from the school to the authorized requesting institution without the possibility of alteration. A transcript copy should be marked or stamped “Official Copy” only at the time of its authorized release to another institution or learner (child)-approved recipient.

Tobacco Use

OXIS prides itself in

(i)   Creating a safe, learning and teaching environment

(ii) Taking a holistic approach to the development of all learners (children) in the school system; that is, paying adequate attention to the total well-being of the learner (child).

Under this policy, no one must be permitted to have on their person or under their control, an illegal drug either for personal use, trafficking or any other reason. Specifically, smoking is prohibited in the school buildings including classrooms, laboratories, offices, work areas, study areas, reception areas, staff-rooms, meeting rooms, restrooms, stair-wells, eating areas, hallways and sports facilities. “NO SMOKING” signs must be placed in strategic areas in the reception areas, classrooms and offices.

SMOKING IS DETRIMENTAL TO ONE’S WELLBEING.

Travel Conduct

The most important concern is safety while being transported. Full cooperation with your driver is required. Remember that the driver has a tremendous responsibility for passenger safety. Please help the driver by refraining from doing anything that may be distracting. Your safety is at stake!

Use of School Resources

OXIS School Leadership has made Resource allocation as the process by which schools reexamine their existing resources–such as personnel, services, time, equipment and supplies, and money–and redirect them in more effective and productive ways to support teaching and learning. Learners (children) must be appreciative of such resources and exercise care to ensure that their actions can protect the schools’ resources.

All learners (children) need to use the available resources which are very limited. The School Leadership has made provisions for schools to be equipped with furniture and equipment for learners’ (children’s) education. Resources are provided so that they can be maximized for learners (children)’ learning.

Learners (children) are therefore reminded that care should be exercised when accessing all resources.

Visitors

OXIS stands firmly by creating a safe space for the learners (children). All visitors to the building must check in with the Security Officer who would direct them to the Administrative Office and then be redirected for attention.  Parents/guardians and other patrons of the community are welcomed and encouraged to visit the school. All visitors are expected to report to security officer before proceeding to the School Leadership’s office. Visitors to the schools must respect the learning environment and maintain proper behaviour and decorum. All visitors are expected to be appropriately attired. Disruption of the orderly process of the school is prohibited. The School Leadership or her designee is authorized to deny access, ban or bar future access, remove or request the removal of any visitor whose behavior is disruptive to the educational/working environment of the school. All security codes should be adhered to by visitors. Any visitor to the school who has been denied access or who has been asked to leave will be referred to the police if further untoward behavior occurs.

Visiting Oxbridge International School

Parents and guardians should always carry some form of photo identification. All visitors must check in with the security before visiting office. All visitors must successfully complete the check before they will be allowed to enter OXIS facilities beyond the reception area. Parents may visit school during the day. Visits during the instructional day should be coordinated with the School Leadership and the Teacher before the date. In an effort to minimize distractions and maximize learning; please limit the length of your visits to short periods of time. It is appropriate to communicate via Teams, if you so desire.

Learners (children) will be supervised by staff as they proceed to class. If you have questions about the class you observe, leave your name and phone number in the office so that the Teacher or School Leadership can call you to schedule a conference during non-instructional times. The school prohibits the interruption of class.

If you have any questions or concerns, please call the school first to talk with the Teacher, send an email, WhatsApp message or request via Teams. If you still need more information, talk with the School Leadership or Grade level Teacher who supervises your learner (child). These are the people who are with your learner (child) every school day and who have access to records.

Engaging in an online chat would prove to be time effective

Verbal Abuse

Verbal or Written Abuse to Staff (Threatening), disrespectful language to a staff member that is threatening in nature would be an intolerable act that would bear serious consequences, leading up to and including expulsion.

Washroom

The washroom was set up for the sole purpose of personal hygiene.

  • It must not be used to dispose food boxes, candy wrappers, bottles or other food waste.
  • There is a real effort on the part of the cleaners to maintain a sanitary environment. Great care is placed in ensuring that the washrooms are kept at maximum level of sanitation.
  • Learners (children) must make every effort to avoid placing graffiti, markings of any kind, footprints, handprints and makeup on the walls.
  • All sanitary pads must be properly disposed in the bins so provided. All toilets must be flushed after every use.